Tips For a Great Meeting – Hyatt Meetings

Keep everyone involved. If all you wanted was one person&rsquo;s opinion, you wouldn&rsquo;t have invited everyone else, right?

Try to learn names. &ldquo;What do you think, What&rsquo;s-Your-Face?&rdquo; isn&rsquo;t very personable.

Take notes. Assign someone to write down everything. No, it&rsquo;s not a trial, but forgetting an important idea is an error.

Discuss next steps. Nothing is worse after a great meeting than doing nothing after a great meeting.

Watch body language. If some people are snoring, they probably need a break.

Encourage debate, discourage argument. Note: Throwing the stapler would constitute argumentative.

Get feedback. Of course you&rsquo;re the smartest person in the room, but they don&rsquo;t have to know that.

Eat together. Eating is natural, eating is fun, eating is best when it&rsquo;s more than one.

Stick to the allotted time. People have dinner plans, yoga sessions, movie tickets. We hope you do too!

Use visual aids. Yes, you are fantastic looking, but a few well-chosen visuals will help make your point.

Define the purpose. The last thing you want to hear during lunch break is &ldquo;Wait, what are we talking about?&rdquo;

Send background material in advance. Unless you want your meeting to feel like a visit to the library.

Break the ice. &ldquo;There once was a lady from Nantucket&rdquo; is not a good icebreaker.

Stay on topic. Although a healthy debate on whether or not your team should&rsquo;ve gone for it on 4th down is great, it won&rsquo;t make your meeting as successful as it could be.